Meet Bill & his Brewery Conundrum
We know running a brewery is hard work. Sometimes the business side of the brewery can often become a tangled mess of various tools, spreadsheets and bookkeeping software.
This 2-minute animation explains how a brewery owner and founder named Bill successfully untangled the mess caused by multiple systems, allowing his brewery run more efficiently and making his job easier with a little help from OrchestratedBEER.
We’re talking Google Docs, various web-based applications, online databases to manage sales, inventory and recipes and other various brewery software tools. These are cheap and easy like duct tape, but as universal as duct tape can be, you wouldn’t want it holding your business together.
Pros: Cheap, open source, universal, customizable
Cons: Cheap, open source, outsourced support, not brewery specific, limited functionality
Decisions about what to brew and when is often a gut feeling. Brewing on a whim can make it hard to plan and sell if there’s not exactly a demand for it. Proprietary knowledge can also refer to the secret recipes, information and special formulas that only your brewer or brew master has access to in his or her head. What would happen to your brewery if they suddenly got really sick, left the company, or worse?
Pros: Priceless, creativity, flexible, "secret recipes"
Cons: No paper trail or records, not easily accessible, unstructured, unpredictable
Breweries often refer to the legendary batch tracking methods known as “secret spreadsheets”. You can do a lot with spreadsheets, and some of them are complex, intertwined systems of linked cells and tabs that keep your brewery intact with all the information you need. It works, and it’ll keep working for the meantime, or until the Excel mastermind who built it moves on, you accidentally delete a row or formula, or you simply outgrow its capabilities. The inevitable limitations of spreadsheets are no secret.
Pros: Free, universal tool, ease of use, flexible, customizable, linkable
Cons: Lack of traceability, prone to data corruption/broken formulas, customization limitations, "secret spreadsheets" syndrome
Post-it notes, legal pads and even bar napkins – we’ve heard it all. Your brewers are most likely not masters of calligraphy either. If it’s important or needs to be passed on to someone else, hand-written notes aren’t the best way to go.
Pros: Free, available anytime, anywhere, portable
Cons: Lack of traceability, durability, readability, not easily transferable
It seems like new brewery software programs are popping up nearly every year. The daunting task for breweries in need of something better than QuickBooks is finding a good balance between price and reputation. Software companies promise a cheap and “seamless integration” with QuickBooks along with everything else you need but often fail to deliver. The fact is that most breweries settle for the QuickBooks Band-Aid without realizing that QuickBooks is the root of the problem. Any brewery solution that integrates with QuickBooks is simply sweeping the problems under the rug.
Pros: low cost, universal tool, ease of use, flexible, easily delete records
Cons: no batch traceability, prone to data corruption, not brewery specific, not GAAP compliant, less desirable for investors
An All-in-one Solution
OrchestratedBEER is an all-in-one business management software solution that solves the common problems breweries of all sizes face as a result of using convoluted spreadsheets, limited bookkeeping software, white boards, pen and paper and other makeshift “brewery software” tools.
Consolidates and centralizes information
Reduces unnecessary work
Eliminates dual entry
OrchestratedBEER provides real-time Key Performance Indicators (KPIs), accurate future inventory projections, flexible production planning and insightful business reporting.
Leaving QuickBooks, "Other" brewery software tools
"... the frustrations we had with our other software implementation, I don't want to be dramatic, but it was disastrous trying to implement it. We were a month or 2 in before we realized that some of our chart of accounts and original balances didn't transfer over...it was months, so much money and so much time to fix it. In the end we just had to scrap it and start over. It was disastrous."
Fulton Beer Testimonial:
Southern Tier Brewing Co. Testimonial: