4.4 also marks the official launch of our latest mobile application: Inventory. We’re especially excited about this new app (which people have been begging for months) which will allow you to manage shipments, receiving and count inventory on an iPad. More on that in a follow-up post.
What’s new in OBeer 4.4?
1. Automated Retail Transfers (for Tasting rooms & Tap rooms)
Since tasting rooms are one of the key drivers of profitability, we wanted to make inventory transfers a seamless process. The Buy/Sell method is best to properly account for any inventory movement, but it’s is often a manual process in QuickBooks and other brewery management software solutions.
The new Retail Transfer feature in OBeer 4.4 streamlines the process of moving product between your brewery and tasting room quickly and easily, while providing the added visibility and reporting that’ll make Penny the Accountant happy.
Users can choose to process the transaction via a Goods Receipt PO / Delivery, A/R & A/P Invoice, or A/R & A/P Invoice with automatic reconciliation. Batches from the items pulled from inventory are automatically associated with the purchase document.
2. Production Scheduler Updates
With so many moving parts in production the smallest changes like a date on one production order can cause a chain reaction for the rest – (some call it “The Butterfly Effect”)
With this in mind, the updated production scheduler in 4.4 allows any subsequent production order downstream that’s part of the same production run to have its dates automatically adjust as you change production schedules. For example, you can drag & drop the first turn out of the brew house to a later date and watch the production scheduler auto adjust all proceeding production orders associated with the same batch.
Furthermore, you can enable the new “Check ATP” function on the scheduler to quickly visualize how changes will effect available inventory on planned sales orders at a future date. Any sales orders that are not “Available-To-Promise” will show up in red to help you identify inventory shortages at the time of shipment.
3. New Reports & Analysis Tools
We’ve also added a number of new reports and analysis tools to make your life easier. From accounting to state tax reporting to inventory and aging reports – we’re adding continual value with each and every release. Check out the new tools and reports below:
*NEW* State Tax Analysis Tool: An excel-based analysis tool that displays the detailed data needed to assist in completing state excise tax returns.
*NEW* P&L vs Budget Analysis Tool: An excel-based analysis tool that provides the user with a view into their P&L vs Budget with variances.
*NEW* 1099 Vendor Summary: Displays payment transaction information as it relates to 1099 vendors with full drill-down capabilities.
*NEW* Pro-forma Income Statement: Generates a forward looking pro-forma income statement that bridges the gap with your budget and sales forecast, to project how you will finish out the month, quarter or year.
*NEW* Fixed Asset History: Displays transactions associated with Fixed Assets. Also includes the ability to create a ‘Sign-off’ sheet for F/A prior to commissioning.
*NEW* Blanket Purchase Agreement History: Manage those hops, malt, and packaging contracts. Displays what you have on agreements, how much is left, and the appropriate transactions.
*NEW* Inventory on Hand & Aging: A more flexible version of the Inventory Audit Report.
4. New Mobile Inventory App
We saved the best for last. A whole new way to manage inventory from a mobile device will be available to OBeer users immediately following the 4.4 release.
With a planned AppStore launch in late September, the new app will allow users to manage shipments, receiving and perform inventory counts, right from an iPad. This app will allow OBeer users to take inventory functions out on the dock for real-time inventory processing. Look for a separate blog post for details in the coming weeks. Here’s a quick teaser of the app’s capabilities:
- Shipments: From open Sales Orders, quickly and easily select the appropriate batches and create a delivery note. Includes print a Bill of Landing (requires AirPrint compatible printer)
- Receiving: From open Purchase Orders, receive raw materials, merchandise, packaging, etc direct from the iPad. Support for batch managed items is included.
- Inventory Counting: From open Count Sheets, perform inventory counts with digital signatures for TTB compliance.